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65+ terms in office leasing every business should know

Office rental guide

65+ terms in office leasing every business should know

Terminology in office leasing spans six thematic groups: office types, transaction parties, building structure and amenities, floor area, lease contract terms, and green building certifications. When reviewing leasing brochures, contracts, or communicating directly with building owners and international brokers, businesses frequently encounter specialized terms across these groups — and a lack of familiarity can lead to misunderstandings about costs, entitlements, or obligations at signing. This article compiles over 65 of the most common terms, serving as a quick reference when cross-checking against real leasing documents. [caption id="attachment_39722" align="aligncenter" width="1000"] 65+ terms in office leasing[/caption] Office type terminology This group of terms appears earliest in the office search journey — typically encountered when browsing real estate listing platforms, reading leasing brochures, or in initial conversations with brokers. These terms describe the nature of the space being offered: the contract format (short-term or long-term), the fit-out condition (furnished or shell), and the…

Tuyet Lan
10/08/2026
What is a serviced office? Should you rent one?

Office rental guide

What is a serviced office? Should you rent one?

A serviced office is a fully furnished and operationally ready workspace model suitable for businesses that need a professional working environment without the upfront investment in fit-out time and costs. However, this model is not right for every business - whether to lease one depends on company size, budget, and long-term operational plans. This article analyzes the definition, included services and amenities, advantages and disadvantages, a comparison with traditional offices, current reference pricing, and frequently asked questions to help businesses make an informed decision. [caption id="attachment_39702" align="aligncenter" width="1000"] What is a serviced office and benefits guide[/caption] What is a serviced office? A serviced office is a workspace that comes fully furnished, equipped, and supported by basic operational services provided by the landlord - businesses simply sign a contract and can move in immediately without any fit-out investment. Core identifying characteristics The space is designed and fitted out to the operator's…

Tuyet Lan
08/08/2026
How to Plan an Office Layout Based on Floor Area and Business Operations

Office design

How to Plan an Office Layout Based on Floor Area and Business Operations

rooms, storage areas, and supporting functions can be positioned closer to the building core. Direct sunlight may still require blinds or suitable materials to control glare. Adding enclosed rooms may affect air distribution and ventilation. Each new room should be assessed for air supply, return airflow, and temperature control. Power outlets, internet connections, printers, and office equipment should be planned according to the proposed layout. When these systems are installed after the interior has been completed, businesses may need to reroute electrical lines or use exposed cabling. Common office layout models There is no single layout that suits every business. The appropriate option depends on work activities, confidentiality requirements, and how employees use the office. Open-plan office An open-plan office uses a shared working area with few permanent rooms or partitions. Desks are typically arranged by department or project team. This model is suitable for businesses that require regular communication…

Tuyet Lan
05/08/2026
How to Maintain Office Furniture and Preserve Its Durability During Use

Office design

How to Maintain Office Furniture and Preserve Its Durability During Use

Desks, chairs, filing cabinets, and storage shelves are used continuously throughout daily office operations. Without regular cleaning and inspection, furniture may develop scratches, peeling surfaces, mould, or damage to hinges, handles, and connecting components. Office furniture maintenance should begin as soon as the premises are put into operation rather than only when visible deterioration occurs. Identifying minor defects early also reduces replacement costs and limits the amount of repair work required before the office is handed back. Common Causes of Premature Office Furniture Deterioration Furniture durability depends on more than material quality. Usage habits, placement, temperature, humidity, and cleaning frequency all directly affect the condition of each item. Using Furniture for the Wrong Purpose Desks, chairs, and filing cabinets are designed for specific functions and weight capacities. Standing on chairs, sitting on desks, placing excessively heavy equipment on surfaces, or overloading shelves with documents may deform the frames and damage…

Tuyet Lan
05/08/2026
How Does Natural Light in the Office Affect Employees?

Office design

How Does Natural Light in the Office Affect Employees?

Natural light in the office influences visual comfort, circadian rhythms and the way employees use the workplace. However, an office with extensive glazing is not necessarily effective if direct sunlight causes screen glare or raises temperatures near the façade. When searching for office space, companies should assess window area, building orientation, floor-plate depth, glazing specifications and shading systems together. These factors determine how much daylight reaches each workstation, rather than the bright appearance shown in marketing materials alone. What is natural light in the office? Natural light in the office refers to daylight entering the space through windows, glass façades, skylights or other building openings. Its intensity and coverage vary depending on the time of day, building orientation, weather conditions and surrounding structures. Natural light should not be confused with direct sunlight. An office may receive sufficient daylight while still requiring measures to prevent sunlight from falling directly onto desks,…

Tuyet Lan
04/08/2026
What is a traditional office? Everything you need to know

Office rental guide

What is a traditional office? Everything you need to know

Traditional offices are the most common office type on the leasing market today, suited to businesses that need a stable workspace with a distinct brand identity. However, not every business is the right fit for this model — the choice also depends on headcount, budget, and stage of growth. This article analyzes the definition, characteristics, advantages and disadvantages of traditional offices, the business profiles they suit best, and a direct comparison with serviced offices to help businesses make an informed decision. [caption id="attachment_39619" align="aligncenter" width="1000"] What is a traditional office and key information to know[/caption] What is a traditional office? A traditional office is an office model that is exclusively owned or managed by a single business, where the workspace is enclosed by partitions or fixed walls, and the business furnishes the entire space independently. Core identifying characteristics Ownership and management of the space belongs to one business only —…

Tuyet Lan
31/07/2026

Most viewed

RSQUARE VIETNAM Officially Opens New Office

RSQUARE News

RSQUARE VIETNAM Officially Opens New Office

5th Floor, The Mach Building, 127 Ung Van Khiem, Ward 25, Binh Thanh District, HCMC NEWS/EVENT RSQUARE VIETNAM Officially Opens New Office 2024.11.20 RSQUARE has officially launched its new office at a prime location, promising to provide a modern, convenient, and inspiring workspace. This is an important milestone in our development journey and an opportunity to continue delivering optimal value to our clients and partners. New office location: 5th Floor, The Mach Building, 127 Ung Van Khiem, Ward 25, Binh Thanh District, Ho Chi Minh City. With a modern workspace designed and fully equipped with amenities, RSQUARE's new office will be a place that sparks creativity, promotes growth, and enhances work quality. We are confident that with this change, RSQUARE will continue to improve and provide optimal solutions for businesses and partners. We would like to express our sincere gratitude to our valued customers and partners for their continuous support,…

Tuyet Lan
05/02/2024
RSQUARE Launches Commercial Real Estate Interior Design Service

RSQUARE News

RSQUARE Launches Commercial Real Estate Interior Design Service

With the aim of delivering a comprehensive and seamless “One-Stop” experience, RSQUARE Vietnam has officially expanded and launched its “Real Estate Interior Design Service,” bringing quality workspaces while optimizing time and costs. NEWS/EVENT RSQUARE Vietnam Officially Launches Commercial Real Estate Interior Design Service 2024.03.27 RSQUARE Vietnam is known as a leading and reputable real estate advisory company in Vietnam, headquartered in Korea. With quality as its guiding principle, RSQUARE is committed to providing the most optimal solutions for businesses and customers. With the aim of delivering a comprehensive and seamless “One-Stop” experience, RSQUARE Vietnam has officially expanded and launched its “Real Estate Interior Design Service,” bringing quality workspaces while optimizing time and costs. The “Interior Design Service” is not limited to office spaces; it also covers shopping centers, hotels, apartments, and more, meeting every customer need. Alongside this notable event, it also marks an important step forward in RSQUARE’s steadily…

Tuyet Lan
06/02/2024
Q2/2025 Industrial Real Estate Market Report – Free PDF Download

Market Report

Q2/2025 Industrial Real Estate Market Report – Free PDF Download

In Q2 2025, Vietnam’s office and industrial real estate markets continued to show differing trends across regions. RSQUARE’s latest market report consolidates office market data for Ho Chi Minh City and Hanoi, while also providing updates on industrial real estate across Northern, Central, and Southern Vietnam. In the office sector, rental rates and market availability continued to vary by district. Ho Chi Minh City recorded both rental increases and declines compared with the same period last year, while Hanoi saw rental growth across several areas, accompanied by significant differences in availability changes between districts. The report focuses on: Office rental rate movements across key areas in Ho Chi Minh City and Hanoi Changes in office market availability by area Office rental price ranges, including the highest and lowest levels recorded in each market Industrial park land rental rates across Northern, Central, and Southern Vietnam Rental rates for ready-built factories and…

Tuyet Lan
18/07/2025

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