9 Questions For First-Time Leasing Office Need To Know

Renting an office space for the first time can be an exciting experience, but it can also cause quite a few questions and confusion. That’s why Rsquare has created a list of 9 important questions first-time office tenants need to know. This article will provide you with a basic guide to increase your chances of renting the ideal office space for your business.

1. Do you really need to rent an office?

When deciding to rent an office, there are some important factors you should consider. First, consider your business needs. Do you need private space to work? Is it necessary to meet with customers or partners on a regular basis? If the answer is yes, renting an office could be a good choice to increase professionalism and credibility.

On the other hand, there are also many businesses that choose to set up a virtual office instead of opening an office, probably because of their size or because their type of activities does not require physical visits… So you should Answer this question before we move on to other questions.

2. What type of office should I choose?

In today’s market, there are many different types of office rentals such as: traditional office rentals, serviced office, virtual office, shared office and many other types of offices. Each form will have different advantages and disadvantages, which you need to consider when renting.

3. Where to rent an office?

Surely everyone wants to rent an office in a beautiful location, convenient for traffic to do business with customers, for example, office for rent in District 1, office for rent in District 2 or districts located right in the city center,…

However, for prime locations such as city center areas, there will be very high rents, so before choosing a suitable office for your business, you need to determine whether your budget is reasonable or not. Is my budget enough? Is this position really necessary?

4. How much office space is enough?

Office area will depend on the size of the business and the number of employees, you need to consider the following 3 factors:

• Area for each employee: each employee needs about 6m2 to have a comfortable working space.
• Area for auxiliary spaces such as meeting room, pantry room, director’s room,…
• Area for decoration and placement of necessary office items such as printers and personal lockers for employees.

On the other hand, businesses also need to consider the possibility of expanding their scale after a period of work because traditional office leasing contracts are usually signed for a long term of at least 2 years, if the area cannot meet the scale. It will also cause many problems and consequences.

5. Utilities you need when renting an office

This is also one of the important questions that you need to consider before renting an office. Please consider carefully whether you need any necessary utilities to serve your business. Typically, if you only need an office that meets the basics, you can choose a cheap office or a Grade C office, which will help you save a lot of costs.

If you need to find an office with high-class, luxurious and modern services, you can choose Grade A or Grade B offices.

6. Consider your budget from the beginning

When renting an office, the first thing businesses care about is whether the budget is enough or not? Budget is an important factor, you need to estimate an amount of money for renting an office, as well as expenses arising during the working process such as using other utilities like electricity, water,…

7. What are the contract terms?

Once you have found yourself a suitable and satisfactory office, the contract issue will need to be carefully considered in the next step.

The contract between both parties needs to be transparent and clear, ensuring full terms of payment, disputes, compensation, including details related to responsibilities for maintenance or repair of equipment and rights when changing the space inside the office.

8. Direct survey before making a decision

You should also not skip the step of directly surveying the office, because images cannot accurately describe what the building has. To save time, you should ask some experts to advise you on the zoning and location of buildings that suit your needs, as well as the area you want to rent.

9. Do you need expert support when renting an office?

If you are knowledgeable about the business market, but do not have experience renting a whole house or office, you may need to listen to the opinions of consultants in this field.

In Ho Chi Minh, Rsquare is one of the leading consulting units when you want to rent an office, with a team of professional staff and more than 50% of practice certificates that will provide you with valuable information. Ready to assist you in finding suitable offices for rent at affordable prices.

Above are 9 questions you need to know when renting an office.

Please contact RSQUARE immediately for free consultation and support!